Company Description

OVERVIEW
Publicis Groupe is one of the world’s largest communications holding companies, present in over 110 countries and employing about 100,000 professionals.. The Groupe is positioned at every step of the value chain, from consulting to execution, combining marketing transformation and digital business transformation.
 
THE SPIRIT OF VIVA LA DIFFERENCE
Viva La Difference is deeply rooted in everything we do. It has always been in our DNA. From the birth of Publicis, 94 years ago, when Marcel Bleustein-Blanchet, our founder, invented French advertising. Viva La Difference expresses how we value and respect each individual and recognise what makes us distinctive. This is the charge that inspires our teams to celebrate the differences in identity, background, culture, and experience of all of us. It is how we behave with each other and our clients, and it is deeply rooted throughout our work, to elevate and bring to life our differences throughout the platform world.

Job Description

Reports to: Client Accounting Director

Job Purpose: To ensure that all client financial processes are understood, documented and communicated effectively to all involved and concerned. To ensure that disciplines which impact upon billing to clients, collection of client receipts, and subsequent payment of suppliers to the agency are maintained to a very high standard.

Key Responsibilities

• Build and maintain relationships with clients and internal teams to ensure financial processes are adhered to.
• Collaborate closely with the collections team in Poland to ensure timely payments, identifying and resolving queries related to Purchase Orders, invoices, or payment terms.
• Work with the billing team to ensure accurate client invoicing and assist in resolving un-billed queries.
• Coordinate with the Master Data team to ensure accurate system setup for client billing and submit client or change requests on behalf of media teams.
• Communicate with Planning and Buying teams on the Client Accounting process, ensuring understanding and compliance with financial procedures.
• Assist Planning and Buying teams with finance-related client queries, ensuring processes are followed.
• Ensure compliance with group audit requirements and assist with providing documentation for internal, external, or client audits.
• Collaborate with internal Shared Service Centre (Collections and Billing) through monthly calls.
• Assist the Accounts Payable team in resolving supplier payment issues.

Relationships

• Work closely with Starcom/Spark Planning and Buying teams.
• Collaborate with Publicis Media Financial teams.
• Liaise with resource staff in the UK, Costa Rica, India, and Poland, including the Financial Operations Manager, Management Accountants, Billing & Credit Control Team, and Payables Supervisor.
• Build strong connections with clients, especially Finance and Marketing teams.

Qualifications

Qualifications

• Ability to meet deadlines, effective time management, organisation and prioritisation 
• High standards of accuracy, attention to detail and presentation of work
• Familiarity and confidence preferred with IT systems MediaOcean/DDS, SAP and Excel
• Enthusiastic and self-motivated
• Commercially minded, ability to foresee and eliminate problems/risks
• Team player with ability and enthusiasm to work collaboratively across all relationships
• Strong communication skills
• Ability to resolve financial queries efficiently.
• Team-oriented with the ability to collaborate across multiple locations

Additional Information

Publicis Groupe operates a hybrid working pattern with full time employees being office-based three days during the working week. 
We are supportive of all candidates and are committed to providing a fair assessment process. If you have any circumstances (such as neurodiversity, physical or mental impairments or a medical condition) that may affect your assessment, please inform your Talent Acquisition Partner. We will discuss possible adjustments to ensure fairness. Rest assured, disclosing this information will not impact your treatment in our process.

Please make sure you check out the Publicis Career Page which showcases our Inclusive Benefits and our EAG’s (Employee Action Groups).
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